Functions of the Department

The administration department is divided into four sections upon which its functions have been classified.

Committee Section

Production of minutes for both committee and council meetings; Facilitation of both council and committee meetings; Production of minute extracts; Production of action sheets

General Administration Section

Facilitation of mayoral elections; Secretarial services; Fleet management; Provision of security; Certification of documents; General maintenance of the council premises; Registry Services; Enforcement of bye laws (Council Police); Inventory of Council properties.

Human Resource Section

Catering for staff welfare; Recruitment (Division IV employees); Solemnization of marriages; Staff training / development; Interpretation of conditions of service; Staff appraisals

Procurement Section

Procurement of goods and services; Preparation of procurement plans; Contract management; Preparation of bid documents and committee papers; Interpretation of the public procurement act; Provision of professional advice on procurement matters; Procurement negotiations on the terms of purchases; Supplier appraisal; Expediting purchase orders

Public relation officer (PRO)

The public relations officer (PRO) is the chief person responsible for all communications, public relations, News and public affairs in an organization. He/ She runs a team that will work on setting the right image for the company’s brand among its audience.

• To prepare and maintenance of books of accounts

Preparation of management and annual accounts

To source and collect revenue and control receipts thereof

To control external debtors

Provide internal audit services

Coordinate the preparation of the annual council budgets and undertake regular budget performance reviews

To manage the payroll

To maintain a fixed asset register

To maintain a register of all accountable documents

To Maintain an investment register

To ensure efficient and effective stores management

Filing of accountable documents

To process payments and keep up to records

Production of monthly and quarterly financial reports to standing committees

Provide financial advice to the Council

Unit under

Public health

Fire services

• Provide technical advice to the council
• Facilitation and supervision of government/donor funded projects e.g construction of roads, bridges
• Construction of urban and rural roads
• Maintenance of roads
• Construction of building infrastructure
• To provide maintenance works on light motor vehicles and plant machinery
• installation and maintenance of power electrical services
• To provide firefighting &fire prevention services,
• To provide rescue operations and humanitarian services
• Maintenance of parks and gardens

Specific Objectives of the Department

• Enforcement of Public Health Act and Food and Drugs Act and Liquor Licensing Act
• Provision of safe water and adequate sanitation to the rural population

Objectives of the Planning Department

• To promote orderly spatial and socio-economic development in the district
• To coordinate all developmental activities in the district
• Promote environmental sustainability
• Provision of psychosocial and child counselling
• Promote and Coordinate HIV/AIDS activities in the district
• Uplifting the social and economic standard of living for the communities, economically and socially
• Facilitate to the preparation updating of the valuation roll

Specific Objectives of the Department

• To promote inclusive development planning that contributes to a sustainable environment
• To provide transparent and standardized land administration services in the district
• To collect, analyze and communicate information about the socio-economic status of the district
• To coordinate management of community projects financed through the Council.
• To coordinate all HIV/AIDs activities in the district